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Accounts Payable/Receivables Clerk — Jackson Office


  • Minimum high school diploma or GED required. Some college preferred.
  • Attention to detail and accuracy.
  • Organizational Skills.
  • Information Management
  • Problem Solving
  • Proficient/Expert in QuickBooks Enterprise
  • Team Member
  • Stress Tolerance
  • Tenacious
  • Customer Service – Internal and out
  • Accuracy
  • Efficiency
  • Prioritize
  • Must be able to read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.
  • Must be dependable and able to follow instructions, respond to management direction, and improve performance through management feedback.

Essential Duties & Responsibilities

  • Responsible for ensuring all legal fees, settlement checks (disbursed) and expenses are deposited. Using Quickbooks as the financial software to record payments received. Once deposits are completed, make sure deposit summaries are accurate and complete the DepositPlus (remote banking hardware).
  • Receive W9s and enter into Quickbooks. Upload current year W9s to vendor file in Quickbooks.
  • Verify checks on calls received from a financial institution (Bank, Check Cash, 3rd party finance office, etc.)
  • Enter bills in Quickbooks – check for accuracy
  • Audit JPD accident report invoice (when received).
  • Learning the Chart of Accounts
  • Keep track of all company credit card spending and make payments on credit accounts. Verify credit statement charges with owner of the card. Enter bill in Quickbooks.
  • Process investigator invoices. (Setup clients in Quickbooks and process checks)
  • Work collaboratively with various departments to perform accounting audits.
  • Mail out required tax documents such as W9s.
  • Create New vendor accounts in Quickbooks and GrowPath.
  • Backup to trust
  • Filing bills and store at the end of the fiscal year.
  • Process checks for mileage, phone and other approved reimbursements.
  • Process morning checks exported from GrowPath into Quickbooks.
  • Process bills received from Advertising (TV, Radio, Internet, etc.)
  • Upon approval of the CFO, print checks for bills approved for payment.
  • Monthly reconciliation of the Operating Acct.
  • Close out customer in Quickbooks. Update the value screen in GrowPath (check deposited).

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